Contract Approval Process
How do you make the contract approval process more efficient with less risk?
If your company is like many, it has no efficient means of managing your contract approval process. Contract review requests may come through phone calls, faxes, or emails, creating a great deal of confusion and inefficiency.
A contract approvals workflow is an automated process that regulates the tasks involved in submitting, reviewing, collaborating on and, ultimately, approving contracts in a highly-predictable manner ensuring compliance.
By providing employees with a central web dashboard for submitting and tracking a request for new contracts, timeliness and productivity are dramatically increased. After implementing a workflow management solution, the contract approval process becomes more streamlined. In some cases, approvals for contracts are received in a matter hours, down from days or even weeks. Custom alerts and triggers ensure that anyone involved in the process is aware of their next task and when it's due. Redlines can be attached and sent back to the requestor for review
If desired by the administrator, the individual submitting the request can see the entire path of the submitted contract and who's "desk" it's sitting on. They will also know immediately if the new contract provisions are approved and will be able to review any revisions or comments that are made within the dashboard.
Once the process is complete and the contract approved it can be pushed into the organization's document management tool of choice for archival. Meanwhile, the entire approval process is auditable anytime.
As part of Oakland Unified School District's accountability and quality priorities, it needed to automate certain manual tasks that were bogging down its staff in paperwork and manual follow-up. In search of a simpler way to initiate vendor contracts, approve companies that do work for the district, and ascertain the necessary approvals from various levels within the district administration, OUSD turned to Integrify for an automated request management solution.
To see how quickly you can begin automating your processes, request a demonstration or trial of Integrify.
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