BPM Tools Guide

Learn how Business Process Management (BPM) tools can help your business improve efficiency, accuracy, and productivity to be more competitive.


BPM Tools: How Do I Get Started?

BPM, or Business Process Management, has been around for a long time but the tools used to implement the practice have gone through a lot of changes, especially over the last few years. Once a fairly straightforward toolset that allowed technical business analysts or IT professionals to sequence work using complex software or code, BPM tools have become much easier to use while doing much more.

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What Are BPM Tools?

BPM tools give organizations the ability to rapidly build scalable, automated workflows and processes as part of a single departmental automation project or as part of a large-scale corporate initiative to implement a process management methodology across the enterprise. BPM tools are often confused with BPM itself, which is a discipline, not a software tool.

"BPM is a discipline, not a software tool."

These BPM (business process management) tools provide visual, low- or no-code functionality that allows business users (not just IT professionals) to define processes, automate tasks, design dynamic, mobile-friendly forms, and deploy portals that allow employees and customers the ability to use these processes as applications.

What Features Are Included?

BPM tool example screenshot
BPM Tool Example (Click for Larger)

BPM tools typically include:

  • A process builder is used to design and manage a series of linear or parallel human and machine tasks that constitute a process.
  • A process engine that manages the coordination and execution of tasks.
  • Tools to manually (forms) or automatically (integrations) manage data critical to the execution of the process.
  • A reporting engine for monitoring activities and performance including auditing of tasks.

Features will vary depending on the provider. Some tools may include the ability to use artificial intelligence (AI) or connect to the Internet of Things (IoT), and others may offer sophisticated process modeling tools that can predict outcomes based on the process design.

What Are the Benefits of Using BPM Software Tools?

We have an exhaustive list of benefits you can expect with process and workflow automation, but here are a few:

Common Processes Automated with BPM

Some examples of processes that can be automated using BPM software tools by department:


  • Purchase Requests
  • Expense Approvals
  • Salary/Wage Changes


  • Benefit Enrollments/Changes
  • New Hire Management
  • Employee On/Off Boarding
  • Vacation Requests


  • IS Service Requests
  • Security Access Requests
  • Software Change Requests
  • New Project Requests
  • Security Incidents/Breaches


  • Marketing Campaign Approvals
  • Print/Online Ad Requests
  • Sponsorship Approvals
  • Marketing Collateral Approvals


  • Office Relocations
  • Resource Scheduling
  • Facility Access
  • Move and Expansion Requests


  • Quote Approvals
  • Contract Reviews
  • Pricing Discounts
  • Proposal Approvals 


  • General Procurement
  • Capital Purchase Approvals
  • Vendor Management
  • Invoice Approvals


  • Legal Holds
  • Contract Reviews
  • Client Intake

Download our List of Process Automation Use Cases (PDF)

Finding the Best Solution

There are a number of software directories that list and review BPM Software Tools. These include:

But since you're already here, we'd love a chance to show you Integrify. You can find out more information about our product or request a demonstration anytime.

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To see how quickly you can begin automating your business processes, request a demonstration or trial of Integrify.

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