Invoice Approvals Managed with Integrify Software
Design a custom invoice approval process with software that standardizes your company's best practices.
Automate invoice approval, processing, and routing for a more efficient and error-free AP process without IT help.
Is Your Invoice Process Manual?
Invoice approvals at many companies require a slow, manual process that is subject to human error. Whether the approval process is via paper or email, it results in long approval cycle times that slow down the business and requires escalating overhead to keep up with.
In the meantime, managers have little visibility into where bottlenecks are occurring and don't have the proper tools and reporting to audit the process for compliance. Basically, finance managers are flying blind as invoices pile up Downstream, the business suffers from late payments, lost invoices, and cash flow issues.
Automating with Invoice Approval Software
Your invoice approval process may not be like another company's process but like any other company, you need to automate as much of the workflow as possible. Using invoice approval software like Integrify you can design and implement a completely automated approval process that follows your company's standards and procurement process. Automation and logic follow your specific required business rules including approval hierarchies, escalations, exception handling, and more.
Managers submitting invoices can simply click a dashboard button to launch a new invoice approval, quickly fill in the relevant information, attach any relevant files, and submit. Meanwhile, approvers get alerted to any new requests, can quickly review the information in an email (or within the portal), and can approve, reject, or send the request back for more information.
Limits can be set for invoice amounts, triggering an escalation to a higher authority if needed. Meanwhile, the requester has complete visibility into where their request resides at any time until the invoice is approved or rejected.
Here's one example of an invoice approval workflow:
Approval Process Example
Integrify customers can download our free "Vendor Invoice Approval & Payment Process" template.
Invoice Imaging and Robotic Process Automation
If your process demands the ability to scan hard copy invoices or manage tasks using RTP (Robotic Process Automation) we have a solution using our certified partners to ensure you have access to the latest technologies. Imaging and RTP services can further reduce manual handling of invoices and improve data accuracy.
Invoice Process Automation Benefits
By automating the AP/Invoice process you can expect:
- Shorter cycle times
- Standardized, compliant invoice handling
- Complete transparency and insight into who, what, when
- Seamless collaboration between AP teams and the rest of the organization
- Better exception handling
- More early payment discounts
- Integration with your ERP, Accounting, or other enterprise systems
Interested in Automating Your Invoice Approval Workflow?
We have a variety of resources to help you on your journey to an automated workflow.
Automate Any Invoice Process
To see how quickly you can begin automating your invoice approval process, request a demonstration or trial of Integrify.