Invoice Approvals Managed with Integrify Software

Design a custom invoice approval process that fits your company's workflow with Integrify


Invoice Approvals Illustrated

Is Your Invoice Approval Process Manual?

Invoice approvals at many companies require a slow, manual process that is subject to human error. Whether the approval process is via paper or email, it results in long approval cycle times that slow down the business and requires escalating overhead to keep up with.

In the meantime, managers have little visibility into where bottlenecks are occurring and don't have the proper tools and reporting to audit the process for compliance. Basically, finance managers are flying blind as invoices pile up Downstream, the business suffers from late payments, lost invoices, and cash flow issues.

Automating Invoice Approvals

Your invoice approval process may not be like another company's process but like any other company, you need to automate as much of the workflow as possible. Using invoice approval software like Integrify you can design and implement a completely automated approval process that follows your company's standards. Automation and logic follow your specific required business rules including approval hierarchies, escalations, exception handling, and more.

Managers submitting invoices can simply click a dashboard button to launch a new invoice approval, quickly fill in the relevant information, attach any relevant files and submit. Meanwhile, approvers get alerted to any new requests, can quickly review the information in an email (or within the portal) and can approve, reject, or send the request back for more information.

Limits can be set for invoice amounts, triggering an escalation to a higher authority if needed. Meanwhile, the requester has complete visibility into where there request resides at any time until the invoice is approved or rejected.

Here's one example of an invoice approval workflow:

Approval Process Example

Invoice approval process in Integrify
This example of an invoice process contains several checkpoints and approval levels to ensure proper standards are met before approval.

Invoice Imaging and Robotic Process Automation

If your process demands the ability to scan hard copy invoices or manage tasks using RTP (Robotic Process Automation) we have a solution using our certified partners to ensure you have access to the latest technologies. Imaging and RTP services can further reduce manual handling of invoices and improve data accuracy.

Invoice Process Automation Benefits

By automating the AP/Invoice process you can expect:

  • Shorter cycle times
  • Standardized, compliant invoice handling
  • Complete transparency and insight into who, what, when
  • Seamless collaboration between AP teams and the rest of the organization
  • Better exception handling
  • More early payment discounts
  • Integration with your ERP, Accounting, or other enterprise systems

To learn more about automating your invoice process, schedule a free, live demonstration anytime.

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