Job Requisition Process

Job Requisition Workflow Automation Reduces Time to Hire


job requisition process

Job Requisition Challenges

The job requisition process can be an inefficient and manual workflow nightmare. Department managers in need of additional resources conduct the interview process and generate offers using whatever process they're comfortable with and move forward as they see fit. This can cause headaches for HR teams whose standard processes are often ignored for the sake of speed to hire.

But bringing on new employees involves performing background checks, ordering supplies, creating network access and e-mail accounts, setting up phone service, scheduling orientation, choosing benefits, and countless other details.

Unfortunately, many critical hiring tasks are skipped, leading to delays (ironically), mistakes, compliance issues, and a frustrating onboarding experience for the new employee.

Automating the Requisition Process

Using Integrify for the employee requisition and onboarding process, everyone from the hiring manager to the entire HR staff and executive team has visibility to all tasks as they are performed before, during, and after the process. All involved departments, including Information Technology, Facilities, Finance, and Accounting are pulled into the process as needed.

Through a smart Web-based job requisition form, the entire hiring approval chain is documented and additional information (new user accounts, system access, fulfillment dates, benefits packages, training schedules) needed by each group is obtained and attached to the request.

Each of the relevant groups is assigned tasks and automatically notified when action needs to be taken. This could include setting up system access, issuing ID cards, providing NDAs for signature, etc.

Hiring managers can check in on progress and escalation is automatically initiated with pre-defined business rules. If an approver is unavailable to make an approval or complete a task, the system can automatically escalate the process to backups.

Integrify drastically reduces the need for HR and managers in the field to call everyone for status updates and it cuts approval time for new hires from weeks to days (sometimes hours) and eliminates errors in the process.

Example of a Job Requisition Form

new hire management form
Example of a Job Requisition Form built with Integrify (Click for Larger).

Implementing the Workflow

Our self-service employee portal allows end-users (managers, employees, HR staff, etc.) to submit, approve, and track any new job requisition. The company assigns process administrators to Integrify to implement the process rules and any forms that will be used to gather information. Integrify automatically sends approval notifications to the right people, reducing the chances of confusion while maintaining the current status of the request.

Integrify can integrate with external systems (HRIS, ERP, CRM, etc.) to reduce the need for re-entering information gathered in a request.

Automated Requisition Process Example

Example of a New hire management Process built with Integrify

Example of an automated New Hire Process built with Integrify. (Click for Larger).

We have an app for that! Download our New Hire App from the Process App library, import into Integrify, and roll out a new hire process quickly.

Interested in Automating Job Requisitions?

We have a variety of resources to help you on your journey to an automated new hire requisition workflow. 

Automate Your Job Requisition Process

To see how quickly you can begin automating your new hire process, request a demonstration or trial of Integrify.

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