Purchase Requests
Track Purchase Requests Online with Integrify
Integrify makes it possible for managers to coordinate capital budgets, streamline purchase requests and approvals to reduce time delays in making critical business decisions.
Purchase Request Processes Need to Change
Does your company have a complex asset-purchasing process that requires approvals from numerous managers located in different locations? Global budgets need to guide, and in some cases restrict the investment decision process. Critical investment decisions are often delayed or lost in volumes of paperwork.
In addition, approvals can be requested in person or through email, creating inconsistencies. Management is unable to see where requests are in this process or to expedite purchases with strategic significance. Users are unaware of when tasks are due or where bottlenecks occur. The lack of a single, defined process makes the job of tracking and managing capital expenditure requests difficult and time-consuming.
The end result is that a purchase request process, rather than enabling your business to acquire the valuable assets it needs to thrive, succeed, and grow, can instead become a snarling bottleneck that buries progress in layers of red tape and manual approvals.
At Integrify, we think that purchase requests can be better, and we’re confident that by the time you’re finished reading this page, you’ll agree with us. Let’s examine common purchasing request process issues, look at how web-based purchasing requests can simplify the process, and why workflow automation is a gamechanger for turning your purchasing requests into engines of business growth.
Purchasing Process Issues
To summarize, many companies suffer from poor purchasing request processes, including:
- Approval delays
- Manual forms
- Lack of standardization
- Noncompliance
- Lack of visibility
Moving the Request Process Online
Using a Web-based requisition system like Integrify means managers with complete visibility and control over this process, timeliness and productivity have dramatically increased. After choosing and implementing Integrify, the critical capital expenditure process is now streamlined. For example, approvals for a purchase request are reviewed in a matter of hours, down from days or even weeks.
Requisition forms are created to ensure proper data capture for all purchases. Rules are pre-defined to route to the appropriate managers for approval. Bottlenecks are eliminated through Integrify's automatic escalation by moving a process along after a certain time period.
Implementing Workflow Automation for Purchasing Requests
With Integrify, designing and launching streamlined, automated purchasing processes is easy whether you have development experience or have never looked at code in your life. The secret is our low-code, drag-and-drop process builder and our powerful form designer. Both tools are designed for any business user to pick up and start using on day one.
With Integrify you can create and assign tasks, design process rules, and build any forms that will be used to gather purchasing information. Integrify automatically executes the web and email approval notifications to the appropriate personnel, reducing the chances of confusion while maintaining the current status of the request. Using Integrify, managers respond using a single web-based application.
Each request is tracked and managed to provide business managers with up-to-date information for all capital expenditure purchases. The application allows each request to be submitted, received, reviewed, approved, tracked, monitored, and reported. Your managers can always be confident that they are making the right investment decisions for your company’s strategy, within your company's budget.
Purchasing Process Automation Key Features
- Create Purchase Approval Request Forms
- Design a Compliant Workflow
- Assign Tasks
- Include Alerts, Reminders, and Escalations for Tasks
- Track Process Progress at Any Stage
- Build Reports and Dashboards for Process Improvement
- Integrate Processes with Finance Systems
Interested in Automating Your Purchasing Workflow?
We have a variety of resources to help you on your journey to an automated workflow.
Automate Any Purchase Request Process
To see how quickly you can begin automating your processes, request a demonstration or trial of Integrify.
