Purchase Requests

Track Purchase Requests Online with Integrify

purchase requests

Integrify allows managers to coordinate capital budgets and streamline purchase requests and approvals to reduce time delays in making critical business decisions.

Purchase Request Processes Need to Change

Does your company have a complex asset-purchasing process that requires approvals from numerous managers in different locations? Global budgets need to guide and sometimes restrict the investment decision process. Critical investment decisions are often delayed or lost in volumes of paperwork.

In addition, approvals can be requested in person or through email, creating inconsistencies. Management is unable to see where requests are in this process or to expedite purchases with strategic significance. Users are unaware of when tasks are due or where bottlenecks occur. The lack of a single, defined process makes tracking and managing capital expenditure requests difficult and time-consuming.

The result is that a purchase request process, rather than enabling your business to acquire the valuable assets it needs to thrive, succeed, and grow, can instead become a snarling bottleneck that buries progress in layers of red tape and manual approvals. 

At Integrify, we think that purchase requests can be better, and we’re confident that you’ll agree with us when you finish reading this page. Let’s examine common purchasing request process issues, how web-based purchasing requests can simplify the process, and why workflow automation is a game-changer for turning your purchasing requests into business growth engines.

Purchasing Process Issues

To summarize, many companies suffer from poor purchasing request processes, including:

  • Approval delays
  • Manual forms
  • Lack of standardization
  • Noncompliance
  • Lack of visibility

Moving the Request Process Online

Using a Web-based requisition system like Integrify means managers with complete visibility and control over this process, timeliness, and productivity have dramatically increased. After choosing and implementing Integrify, the critical capital expenditure process is now streamlined. For example, approvals for a purchase request are reviewed in several hours, down from days or weeks.

Requisition forms are created to ensure proper data capture for all purchases. Rules are pre-defined to route to the appropriate managers for approval. Bottlenecks are eliminated through Integrify's automatic escalation by moving a process along after a specific period.

Design custom purchase request forms and coordinate routing.

Implementing Workflow Automation for Purchasing Requests

With Integrify, designing and launching streamlined, automated purchasing processes is easy whether you have development experience or have never looked at code. The secret is our low-code, drag-and-drop process builder and our influential form designer. Both tools are designed for any business user to pick up and start using on day one.

With Integrify, you can create and assign tasks, design process rules, and build any forms that will be used to gather purchasing information. Integrify automatically executes the web and email approval notifications to the appropriate personnel, reducing the chances of confusion while maintaining the request's current status. Using Integrify, managers respond using a single web-based application.

Each request is tracked and managed to provide business managers with up-to-date information for all capital expenditure purchases. The application allows each request to be submitted, received, reviewed, approved, tracked, monitored and reported. Your managers can always be confident that they are making the right investment decisions for your company’s strategy within your budget.

Purchasing Process Automation Key Features

  • Create Purchase Approval Request Forms
  • Design a Compliant Workflow
  • Assign Tasks
  • Include Alerts, Reminders, and Escalations for Tasks
  • Track Process Progress at Any Stage
  • Build Reports and Dashboards for Process Improvement
  • Integrate Processes with Finance Systems

Interested in Automating Your Purchasing Workflow?

Check out our Automation Resources or schedule a demonstration.

demo request

Automate Any Purchase Request Process

To see how quickly you can begin automating your processes, request a demonstration or trial of Integrify.

Get a Free Demo

Integrify is a leader in Workflow Management on G2