Business Automation

Business Automation Transforms Your Business and Customer Experience

 

business automation illustration

What Is Business Automation?

Business Automation (also known as "Business Process Automation" or "BPA") systematically replaces manual processes with intelligent rules-driven automation, just-in-time analytics, and open collaboration. Often this is achieved with business automation tools.


Automate your Business with Intelligent Software

By automating manual business processes, significant benefits can be realized:

  • Greater Productivity
  • Better Customer Service
  • Increased Efficiency
  • Improved Accuracy
  • Full Audibility and Tracking
  • Improved Job Satisfaction

Intelligent rules-driven automation

A workflow engine (sometimes called a "business rules engine") is an application that runs with a business automation system and makes decisions automatically based on preset rules. These decisions usually involve transitioning to a specific path, task or action in a workflow definition, for instance assigning a task to someone or saving a document to a particular folder in a document management system.

automation rules
Intelligent Business Rules guide automated processes.

Just-in-time analytics

Business metrics related to automated processes are stored in a relational database. Reports and information can be displayed in real time and scheduled for distribution when users need them. Use visual reports and dashboards to paint a complete picture that can easily be shared around your organization. With dashboards and reports, a business can follow team progress against Service Level Agreements (SLAs) and use business scoreboards to track the overall efficiency of business processes to drive improvements.

business automation dashboard and reports
Business automation dashboard and reports.

Open collaboration

Even the most automated business processes require human involvement and collaboration at some point in the process. While smart rules, bots, and similar intelligent tools can help make business workflows more efficient, a process that runs entirely on auto-pilot can eventually generate unexpected outcomes. When people are involved in a process, they need tools that allow them to collaborate and answer questions. For instance, someone might provide insufficient information to request an expense and wonder why their request was returned. Including discussion tools as part of the process allows stakeholders to communicate directly, whether it's before, during or at the end of a process.

business automation needs collaboration tools

Business automation needs collaboration tools (Click for Larger)


Implementing Business Automation

Once business processes are built out and tested, it's time to roll them out to the relevant users. In some cases this could be the entire employee population, in other cases, it could be a single department, outside vendors or customers. Access to processes is provided through a Web portal where users can submit requests, check statuses or complete tasks depending on their role. This self-service portal houses all processes and forms but many employees will also interact through email alerts. For instance, a manager may receive an email alert indicating approval is needed for a new hire. The manager clicks "Approve" in the email and the process automation system updates the task and moves forward with the next step.

business process automation designer
Business Automation lets businesses automate manual processes and then optimize them. (Click for Larger)

Process Automation Examples

Here are some manual processes that can benefit from business process automation solutions:


Finance

CapEx/AFE Requests

Expense Approvals

Salary/Wage Changes

AP Automation

IT/IS

Security Incidents

Security Access Requests

New Project Requests

New Account Setup

IS Service Requests

Change Requests

Marketing

Campaign Approvals

Collateral Approvals

Brand Management

Facilities

Resource Scheduling

Office Relocations

Move Requests

Facility Access

Legal

Legal Holds

Contract Reviews

Client Intake

Sales

Quote Approvals

Pricing Discounts

Proposal Approvals

Product Discounts

Purchasing

General Procurement

Capital Approvals

Vendor Management

Invoice Approvals

Product Pricing

HR

Benefits Changes

Timesheets

New Hire Management

Employee Onboarding

Employee Offboarding

Vacation Requests


Robotic Process Automation

Currently, Robotic Process Automation (RPA) is getting a lot of headlines as a replacement for manual, screen-based work performed by employees, typically in service agent roles. RPA automatically analyzes everyday tasks and movements performed during an employee's regular work day and then determines how to automate the screen movements, keystrokes, logins, etc. RPA can drastically reduce the rote work done by employees and free up there time to focus on more strategic and customer-facing interaction.


Video: Business Process Automation from Integrify


Looking for the ROI on Business Automation?

We've produced a variety of eBooks and tools that show the return on investment you'll gain when applying business automation across the company. Check out our ROI Calculator and download our Workflow ROI Guide.

 

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