New Hire Management

Integrify simplifies New Hire Management including forms, approvals and tracking


The Hiring Process Challenge

The hiring process is often an inefficient and manual nightmare. Business unit managers conduct the interview process and generate offers. Logistically that's just the beginning as adding new employees involves performing background checks, ordering supplies, creating network access and e-mail accounts, setting up phone service, scheduling orientation, choosing benefits, and countless other details. Unfortunately, there is no efficient way to notify the relevant staff and to track when tasks are completed. Many of these tasks go unfulfilled, delaying the new hire process or creating an awkward and painful experience for the new hire.

A New Hire Solution

Using Integrify, the hiring managers submitting a new hire request have complete visibility to all tasks as they are performed before, during and after the process: HR, Information Technology, Facilities, Finance, and Accounting. Each group assigned to a task is automatically notified via email and through Integrify's web portal. Hiring approvals are documented and additional information (new user accounts, system access, fulfillment dates, benefits packages, training schedules) needed by each group is obtained and attached to the request.

Managers are alerted to delays in scheduling or services, and escalation is automatically initiated with pre-defined business rules. Participants in the process are kept aware of a new hire's status at all times. If a contact is unavailable for an approval or task, Integrify can automatically escalate the process to backup approvers with pre-defined business rules.

Integrify drastically reduces the need for HR and managers in the field to call everyone for status updates and it cuts approval time for new hires from weeks to days (sometimes hours) and eliminates errors in the process.

new hire management form
Example of a New Hire Form built with Integrify (Click for Larger).

The Implementation

Our self-service employee portal allows end users (managers, employees, HR staff, etc.) to submit, approve, and track any new hire request. The company assigns process administrators to Integrify to implement the process rules and any forms that will be used to gather information. Integrify automatically sends approval notifications to the right people, reducing the chances of confusion while maintaining the current status of the request. Integrify can integrate with external systems (HRIS, ERP, CRM, etc.) to reduce the need for re-entering information gathered in a request.

Example of a New hire management Process built with Integrify

Example of an automated  New Hire Process built with Integrify. (Click for Larger).

To learn more about how you can build custom, automated new hire processes as well as countless other automated workflows, contact us to arrange a demonstration.

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