Travel Expense Approvals

Integrify makes it possible for employees to submit and track all approvals on business expenditures.

 

The Challenge

If an employee requires approvals from multiple managers related to requests for travel and entertainment of customers, approvals can be requested in person, by fax, or through email. This creates inconsistencies. Neither management nor the employee is able to see where requests are in this process. Important events and travel needed to support the business is often delayed and even cancelled due to the request not receiving approval in a timely matter.

The Solution

By providing the employee with a central web dashboard to submit and track a request for business expenses, timeliness and productivity dramatically increase. After choosing and implementing Integrify, the travel and related expenses process will now be streamlined. For example, approvals for a travel request can be reviewed in a matter hours, down from days or even weeks. The employee submitting the request will know immediately if the business expense request is approved and will be able to review travel arrangements that have been created by the travel office.

The Implementation

Assign process administrators to Integrify to implement the process rules and any forms that will be used to gather information. Integrify automatically executes the web and email approval notifications to the right people, reducing the chances of confusion while maintaining the current status of the request. With Integrify, managers respond using a single web-based application. Each request is tracked and managed to provide business managers with up-to-date information for all travel requests. The application allows each request to be submitted, received, reviewed, approved, tracked, monitored, and reported. Groups responsible for making the travel arrangements can review the approved request and easily provide the details necessary for the employee to support business development.

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