Workflow engines power the hand-offs within a system or between systems.
Data is an essential component of the business processes relied upon by most companies. It’s data that helps businesses make decisions that determine future success and stay ahead of competitors. Because of that, organizations need a way to track the successful execution of core tasks essential to even the most complex business processes. Ideally, it gets done in a way that eliminates most, if not all, manual labor for employees.
In addition to keeping up with the information moving between different business areas, business owners need a way to manage the handling of work tasks. That means having the ability to set up and monitor activities within other processes. Business process workflow engines fulfill this role by coordinating the implementation and execution of different work functions.
A business process workflow engine, or business rules engine, ,is an application that runs within a workflow automation system and makes decisions automatically based on preset rules. These decisions usually involve transitioning to a specific path, task, or action in a workflow definition. Each workflow is a series of steps that get repeated as needed to complete a business task.
Workflow engines are the "conductors" that keep the tasks within each workflow “symphony” playing together in harmony. For example, you might use open-source engines or others built into the toolset of a workflow management software platform. Additionally, some vendors license their business process workflow engine within existing applications as a "white label" solution.
The best workflow engine solution will depend on your needs and existing software stack. For instance, let’s say you need to have specific documents reviewed by specific individuals before approval. You would want a workflow solution that ensured each document draft made its way to everyone required to provide a sign-off. After getting the signatures, the workflow should send the completed document back to relevant stakeholders.
Many organizations rely on workflow engines to help them manage financial processes. For example, a finance team could set up an expense approval workflow process to review submitted expense claims. Functions within the engine could include:
Depending on your choice of platform, it’s possible to adapt a business process engine to the needs of multiple business areas. For that reason, the software you choose to bring into your organization offers you the flexibility you need to optimize your most essential company workflows.
What Features Should You Look for in a Workflow Management Solution?
An IF/THEN decision can be run against any data that is part of the current workflow. In many cases, these data have been collected via a form or integration with a complementary system (e.g., an ERP, CRM, Document Management System, LMS, Accounting, etc.) Some examples:
In a Capital Expenditure Request workflow:
In a Legal Hold Notice Workflow
In an HR Onboarding Workflow
We've designed our workflow platform to allow the use of our powerful workflow engine within existing applications. For instance, a customer or employee portal that you've deployed might lack back-end form processing or routing. Integrify can be embedded within your system to transparently provide these functions. To find out more, contact us.
In addition, our workflow engine powers our workflow automation platform which is being used by scores of Fortune 500 companies to automate their business processes and create efficiencies throughout the organization.
We have a variety of resources to help you on your journey to an automated workflow.
To see how quickly you can begin automating your processes, request a demonstration or trial of Integrify.
Copyright © 2022 Integrify All rights reserved.