Authorization for Expenditure (AFE) Approval Request Software

Authorization for Expenditure (AFE) Approval Request software that simplifies and streamlines workflow for expenditure submissions and approvals.


“Our CEO approved his very first AFE approval request from his mobile device.”

Ken Richardson, PCI Pharma Services


Integrify is the only workflow and approval software that allows users to easily define, build, and publish customized Authorization for Expenditure request processes within an intuitive interface. Have a new, customized AFE approval process up and running within weeks, not months. Build AFE forms with business logic to route requests by amount, type, urgency, division, role, etc. With integrify, your processes and forms are defined by you, not us.

Note: Also known as "Capital Expenditure Requests" or "CapEx Request."

Try our "CapEx/AFE Automation Walkthrough" to see how automating the AFE process ensures efficiency and accuracy when making critical purchase decisions.

authorization for expenditure (AFE) processBy using Integrify's Workflow Management software to design custom expenditure authorization processes, our clients have significantly improved the AFE approval process and reduced their approval cycle times by up to 35%. While providing unprecedented transparency into the entire process. Requesters can track progress, managers can make informed decisions and auditors have a complete, automatically-generated audit history.

Our customers are keeping their capital projects and expenditures aligned with their enterprise capital financial strategies and objectives. They’re clearly improving the management of their enterprise cash flow across the organization.

AFE Request Software Features


Company hierarchy-driven approvals


Sequential or parallel authorization processes


Approve by email or mobile device


Set escalations, alerts and reminders


Use prefilled and dynamic form fields


Add file attachments of any kind


Review a complete audit trail for every request


Design executive dashboards to track performance


Designate alternate/backup approvers


Route by amount, department or any other AFE data


Perform Ad-Hoc approvals


Integrate with accounting, ERP, CRM, and other systems



Benefits of an automated Authorization for Expenditure Process:


  • Reduction in expenditure request, review, and approval time
  • Streamlined and standardized request processes across multiple divisions
  • Review and approve/manage requests from any mobile device
  • Easily attach supporting documentation


  • Elimination of error-prone spreadsheet systems
  • A clear audit trail that's easy to understand and manage
  • Enable regulatory compliance and adherence to company policies and procedures
  • Establishment of multi-tiered process definition provides security for sensitive data

Reporting and Visibility

  • Report on the efficiency of the process overall or for individual requests
  • Provide a transparent view of the AFE process and current status
  • Compare planned vs. actual spend
  • Identify bottlenecks and implement corrective action
  • Easily incorporate data into balance sheets and income statements and cash-flow projections


  • Integration with existing financials in existing ERP systems
  • Add additional functionality via plug-ins
  • Embed AFE forms and tracking into existing intranets or Websites

Integrify Is More Than Just Software

Sure we have a great software product, but we also have a great service team that can drastically reduce your implementation time. Our experienced consultants have built AFE workflow solutions for the biggest companies in the world. That means that if you need help with planning, best practices, process design or you want us to build everything, we can. In fact, we'll even build a prototype of your process in our system that you can evaluate for 30 days.


Watch Integrify in Action

Read how Baylor University and British Petroleum use our approval solution for AFE request management.

Contact us to get a free demonstration of how Integrify can streamline your Authorization for Expense Request process and provide actionable analytics.

See Integrify in Action!

Streamline your finance approval processes by making them smarter with Integrify.

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Get our eBook to learn how to prepare for automating your Capital Expenditure or AFE process.

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