Timesheet approvals are easier with workflow management
Employees and contractors submit their timesheets by email, fax, and various other channels, creating confusion for both the HR team and the approvers. Employees often have no idea if their timesheet was reviewed and approved. The approving manager must evaluate, approve, and forward the request to the HR group.
One-off emails are not sufficient for approval documentation and paper employee timesheets are often lost or illegible. As a manual effort, this puts a huge strain on the HR team's time. The employee submitting the request has no efficient way to determine what the current status is and receive notice of approval. The process is slow, inefficient, prone to mistakes, and hard to track. In addition, a manual or paper-based process makes auditing a nightmare. Who received what when? Who approved it? Was the information accurate?
Using Integrify, the user timesheet process is now completely automated. Employees and contractors use their web browsers to submit and track their timesheet submissions. Managers also use a web browser to review and approve the employee's or contractor's submitted timesheet submittals. The employees and contractors know who is handling the request and when their timesheet was approved. The application uses business rules to determine the manager responsible for the approval and routes the request automatically through the proper approval channel. The HR team receives the approved timesheet for fulfillment and payment processing.
Assign process administrators to Integrify to implement the process rules and any forms that will be used to gather information. Integrify automatically executes the web and email approval notifications to the appropriate personnel, reducing the chances of confusion while maintaining the current status of the request. You can even set up "Approval by Email" to keep workflows moving swiftly. Integrify administrators can pull reports on all activity for all timesheet submittals within the system, providing much-needed control and documentation.
Workflow integration refers to a workflow automation system designed to connect with applications and databases of record (ERP, CRM, Accounting, HRIS, etc.). Integrated workflow software can replace the limited workflow functionality in those systems while connecting processes across all of them. By integrating your timesheet approval process with your existing enterprise systems you can drastically reduce manual data entry and ensure accuracy.
We have a variety of resources to help you on your journey to an automated approval workflow.
To see how quickly you can begin automating timesheet approvals, request a demonstration or trial of Integrify.
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