Onboarding Process for Employees
Improve the onboarding process for new hires with best practices and automation.
The onboarding experience for employees varies widely between companies. Employees at some organizations are shown their desks, handed an employee handbook, and told what time to come every day. At other organizations, new hires spend a week learning about the company culture, networking across functional areas, shadowing coworkers, and more.
The new employee onboarding process is your company’s first opportunity to give new hires a sense of:
The numbers associated with an employee's new job experience bear out the importance of good onboarding workflow:
The hiring process and employee onboarding set a tone for an employee's career with your company. Is the process an afterthought? Is it well-organized, consistent, and respectful? Does it produce happy employees who enter the company with a positive attitude?
You may have had a poor onboarding experience yourself and thought, "Did I make the right decision accepting this job?"
Each phase should be defined and outlined to include all the people, processes, and activities involved.
Covers the entire process of hiring, equipping, and orienting new employees.
Includes all the activities related to adding or sharpening the skills required for the new employee's role.
includes the activities related to the ongoing improvement of an employee in their role or future roles.
Defines an approach to ensuring employee satisfaction throughout their employment.
Some ideas for information to include in an onboarding plan:
Using onboarding tools like Onboarding Checklists is helpful for small companies who don't deal with a lot of hiring and only bring on a few new employees a month. However, larger companies, especially in the enterprise space, can find such checklists less helpful when dealing with onboarding tasks for tens or hundreds of employees globally each month. In situations like this, best practices dictate the use of an automated workflow system for effective onboarding and a more effective employee.
Automating the process for onboarding new employees ensures a standardized, consistent, and company-approved approach. It provides hiring managers with a much easier experience with their new hires—customized employee portals include intake forms and automated workflows route information around the organization. The same system is used by the hiring manager, the employee, and HR, ensuring everyone has access to the information they need. Manual onboarding programs may have all the right pieces for effective onboarding but automation and process management can bring it all together.
Workflow automation provides a custom onboarding software solution. It can be used for the entire Employee Lifecycle from pre-hire to offboarding. Here are some examples:
|Position request form|
|Recruitment and application process|
|Interview feedback and tracking|
|Security badge request|
|Business card ordering|
|New hire information gathering|
|IT Setup form (hardware, software, network/app access)|
|Policy/mission review and acknowledgment.|
|A survey of their onboarding|
|Employee information change|
|Hardware and software requests|
|Expense and travel requests|
|Performance reviews and acknowledgment|
|Peer and team recognitions and awards|
Onboarding sets the tone for the employee’s relationship with their new company. If the process is disconnected and poorly organized, the employee’s chances of success are greatly diminished while turnover increases.
Integrify's workflow automation platform gives you the tools to build an automated process for your new employee. In addition, you can automate a variety of other HR processes like offboarding, performance reviews, travel, vacation requests, etc. Really, any process that requires a form and workflow.
Plus, Integrify gives you a user-friendly portal that everyone can access, whether it's an employee making a request, a manager approving, or an executive checking on the performance of processes. Integrify is one-stop shopping for all things process. We've worked with companies of all sizes to help them get more efficient with automation.
We have a variety of resources to help you on your journey to an automated workflow.
Find out what to expect and how to organize the project, including:
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